Academic Clinical Resource Page

Phase 1 Rotation Request (Nursing Only)

Completed in myClinicalExchange (My Clinical Exchange: Welcome)

• Step 1.) School - Submits a request in myClinicalExchange for a clinical rotation or preceptorship
• Step 2.) Academics - Approves Request
• Step 3.) School - Checks the approved requests and makes note of any changes to the unit, day, shift time, etc.
• Step 4.) School - Uploads the myClinicalExchange student and faculty import rosters into myClinicalExchange. This will create paid student/faculty accounts in the system and attach each student and instructor to their approved rotations.

Phase 2 Access Request (ALL)

Onboarding/Badging

• Step 1.) School - Completes the AdventHealth Instructor_Student Access Request spreadsheet, Initial Attestation (pages 1-4), and Contingent Worker Manual (pages 31-33) for each student and instructor
• Step 2.) School - Emails the AdventHealth Instructor_Student Access Request spreadsheet, attestation forms (pages 1-4), and photos to the academics email inbox
• Step 3.) Academics - Once documentation has been approved, the school will receive an email from the Academics inbox with OPIDS for the clinical group. This information will also be sent to the Education Manager for the hospital that the clinical group will be attending. This will provide the hospital education team with an awareness of the student's arrival.
• Step 4.) Academics - Communication sent to HR Team for badge printing. Once the badges are printed, the New Hire Specialist Team (Central)/Education Manager (East) will let you know when and where to pick up the badges. Students are cleared to begin clinical rotations.

All Onboarding Documents are found within the Links and Forms section of this page. Please direct questions regarding student clinical onboarding to the shared inbox for the Academics Team supporting your campus.

• Central Division: [email protected]
• East Division: [email protected]

*Please note, Access Requests must be submitted for processing a minimum of 3 weeks prior to clinical rotations, allowing time for our internal departments to complete regulatory reviews. Additionally, all forms must be maintained by the school and available to the hospital for regulatory audit, per the active academic affiliation agreement.